Ryan Quantum's Education ERP runs the office side of an institute in one cloud system: admissions and enquiries, students and batches, fees and receipts, invoices and accounts, staff attendance, leave and salary, plus team communication. It works hand in hand with our LMS, so academic and administrative data stay in one place.
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ERP features
Admissions and marketing
Enquiries and admissions pipeline
Every enquiry from the website, WhatsApp, ads and walk-ins in one pipeline, assigned to counsellors with follow-up dates.
Website enquiry forms
Forms on your website feed straight into the pipeline, with no copying from email.
WhatsApp chatbot and broadcasts
Automatic answers to common questions and updates to students, parents and leads.
Group email
Send email to students, parents or selected leads in one go.
Marketing tools
Content calendar for posts, reels and blogs, approvals for posters and videos, ad tracking and SEO reports.
Social insights
See which posts work and the best times to post for your audience.
Students and fees
Student records
Course, batch, documents, fees and results for each student, searchable in seconds.
Courses and batches
Set up courses, intakes and batches and move students between them.
Fee collection and receipts
Fee plans with instalments, payments by cash, UPI or bank transfer, and receipts.
Dues and reminders
A clear list of pending fees, with reminders before and after due dates.
Accounts
Invoices
Create, print and mark invoices paid; GST invoices with CGST/SGST or IGST worked out automatically.
Income and expenses
Record income and expenses for a clear view of cash flow.
Payment approval
Payments recorded by one person are approved by another (maker-checker) before they count.
Bank statement matching
Import the bank statement and match credits and debits to invoices and bills.
GST and audit reports
Sales register and GST summary for filing, profit and loss, and a read-only auditor login.
People and HR
Staff records
Employee details, roles and documents in one place.
Attendance
Daily attendance for staff, with each employee’s own view in My HR.
Leave management
Staff apply for leave online and managers approve or reject with one click.
Salary
Salary records linked to attendance and leave.
Team communication
Mail on your own domain
Inbox, compose, sent and junk, with mailboxes on your institute’s domain.
Team chat
Messages between staff without mixing work into personal WhatsApp.
Calendar and tasks
Meetings and events with invitations, and tasks with deadlines and reminders.
Phone notifications
Alerts for new enquiries, approvals and tasks on staff phones.
Administration and support
Users and access
Add an employee and choose exactly which modules they can open.
Management reports
Dashboards for admissions, fees, accounts and staff, exportable for meetings.
Help desk
Staff and students raise support tickets and follow them to resolution.
Help centre
Step-by-step guides for every module, so new staff learn quickly.
Website monitor
Alerts if your website goes down.
Secure cloud
Google Cloud (Firebase), role-based access and regular backups.
Live example: X Aviate CUPE
The same ERP runs X Aviate International Aerospace's admissions, fees, HR and team communication on cube.xaviate.in, together with its LMS. Its help centre shows how each module works.
How we implement it
- Understand your process – courses, fee structures, approvals and reports you need.
- Configure and import – set up modules and roles, import existing student and staff data.
- Train your team – short hands-on sessions for office staff, faculty and management.
- Go live and support – we stay with you for changes and new requirements.
Frequently asked questions
What is an education ERP?
Software that runs an institute’s administration in one system: admissions, student records, fees, accounts, staff, HR and communication.
Can the ERP handle fee instalments and receipts?
Yes. You can set fee plans with instalments, record payments by cash, UPI or bank transfer and issue receipts.
Is our data safe?
Data is stored on Google Cloud (Firebase) with role-based access, so staff only see what their role allows, and it is backed up regularly.
Do you provide training and support?
Yes. Ryan Quantum sets up the system, imports your data, trains your staff and supports you after go-live from Erode.
Want to see it working? We will walk you through the live system and map it to how your institute works. Contact Ryan Quantum or call +91 96985 48633.